Then, if an Agile methodology seems like it would work for you, you could choose which framework of Agile to use . It’s very common for limits to be wrong in the beginning, but you just need to adjust them as the project progresses. A good place to start is 1.5 for available resource, but you should constantly be reevaluating this number and making changes as necessary.

The product owner can decide if the product is ready or if additional features are needed. Clockwise optimizes teams’ calendars to create more time in everyone’s day. Sabine Wojcieszak is the enthusiastic Agile and DevOps Enabler at getnext IT, a German based consultancy. As a coach Sabine helps technical teams and leaders to communicate and collaborate in a better and more effective way.

Agile and Waterfall are such opposites that it’s hard to say which one is better. It really depends on the project, the level of clarity around requirements, and how flexible you can be. In Waterfall projects, you can’t change things that were done in previous stages, whereas Agile is very accommodating to changes. Scrumban can look more like Scrum on the technical level, but at the cultural level, it will more closely resemble Kanban.

A common example of point system framework is to use T-shirt sizes . A team might even use actual points — 2, 5, 8, 13, etc. — based on an established, common understanding of what the points represent and how they are measured. It is important to note that these estimation points do not indicate time; instead, they represent the complexity of the tasks, uncertainties, and dependencies. Prepare for the backlog refinement by revisiting business strategic objectives, reviewing key performance metrics, and syncing up with key stakeholders. In this meeting, the team categorizes and prioritizes backlog items after an evaluation of the technical requirements and points for each story. Some items that appear less relevant may be removed or refined.

sprint meeting types

Customers include companies of all sizes from hundreds to thousands of employees. Nira’s largest customers have many millions of documents in their Google Workspace. Everyone’s ideas are important and that’s why the whole team needs to be able to speak during daily Scrum.

When To Use Scrum

Together, the team decides on changes they can make to perform better. The Scrum master needs to keep this meeting short and to keep tabs on what needs to be accomplished as the sprint progresses. As I’ve talked about in other blog posts, Scrum teams need to be self-regulating and have the expertise they need to complete tasks without external help. Staying on track is extremely important, as is forecasting when the team is headed in the wrong direction.

In many teams, the Scrum Master is the facilitator of this ceremony. The retrospective is an excellent starting point for continuous improvement and working to become more Agile; it delivers value even to teams unfamiliar with Agile methods. Sprint Retrospectivescome after the sprint review and before the next sprint planning. A sprint retrospective meeting aims to reflect on the Scrum meeting’s agenda and discuss what was accomplished and what went wrong during the most recent sprint.

Rather, it should focus on the business value being delivered through product development. Sprint Planning allows the scrum team to answer the questions, “What can be delivered in this next sprint? ” It helps provide predictability and creates a collaborative environment to arrive at the goal for each sprint. Retrospectives aren’t just a time for complaints without action.

As an Agile coach, I have observed many teams use these ceremonies for a time, then lose focus. I know it sounds simple—and the scheduling part of it is—but making daily Scrums regular is key to the agile process. Your team should be prepared to use this brief time to address yesterday and plan today. The complex and collaborative and work of daily Scrums is only possible if the team comes in with relevant observations. Except for unusual circumstances, the meeting should run 15 minutes or less.

What Not To Do During Scrum Meetings

An All Hands meeting is about getting everyone aligned on the same vision. I recommend checking out the book Team of Teams to figure out the suitable topics to explore. Teams will give demos of the most impactful things they’ve shipped.

Agile teams use backlogs with user stories to manage requirements. Before an iteration begins, the team agrees on which requirements they should meet with the next delivery. This collaborative approach ensures that the most important features get prioritized. And, requirements are continuously updated throughout the project as new information is surfaced.

It can be hard to establish a solid delivery date, documentation can be neglected, or the final product can be very different than originally intended. Tips and best practices for your next project using the Agile methodology. Give them the environment and support they need, and trust them to get the job done. Governance & administration Configure and manage global controls and settings. Streamlined business apps Build easy-to-navigate business apps in minutes.

Advantages Of Scrum

Custom plans with additional features and premium support are available for organizations with 10,000 or more employees. Setup takes two minutes and then within 48-hours Nira will give you complete visibility into the state of your entire Google Drive. Access control tasks that used to take hours, now take just a few minutes. Nira’s real-time access control system provides complete visibility of internal and external access to company documents. Companies get a single source of truth combining metadata from multiple APIs to provide one place to manage access for every document that employees touch.

It’s a rare occurrence but illustrates the open and collaborative nature of the scrum ceremony. All scrum meetings have ground rules, such as fixed meeting duration, no personal comments, and punctuality. In most cases, the scrum master leads these meetings and represents servant leadership. The general rule of thumb is to allow one hour for sprint review every one week of sprint length. That means teams should timebox sprint review to two hours for a two-week sprint and four hours for a one-month sprint. Though a demo might be part of this meeting, the primary purpose of the sprint review is the inspect and adapt capability provided by the discussion.

According to the Scrum Alliance, 86% of respondents have initial planning sessions, 87% hold daily Scrum meetings, and 81% take the time for a Scrum retrospective. Scrum ceremonies empower teams to plan, maintain, and learn from sprints, ensuring a cycle of continuous improvement and steady productivity. After the team has completed the sprint, it’s time to meet with the stakeholders in a sprint review meeting (also called an “iteration review”).

sprint meeting types

Negative feedback is a warning signal and prevents the team from making errors. Frequent demonstrations of product increments help identify threats and opportunities. A retrospective helps organizational learning as the continuous loop involves experimentation. It can even be used to guard against knowledge loss, for example, where a Subject Matter Expert is contracted to deliver on a task.

Team Charters: How To Create One That Rocks + Video Guide

In terms of Sprint Planning, it should last 2 times the length of the sprint . For example, if your sprint is 2 weeks long, the Sprint Planning ceremony should last no longer than 4 hours. Daily standups or daily Scrum meetings are a great way to take regular reports from the team members and help them in reviving the vision if they’re strayed off. Make this a habit during Scrum meetings to ask the team members about how they’re progressing towards the goals rather than how busy they are.

sprint meeting types

Her ongoing work is dedicated to making marketing teams flexible to change, unified in their goals, and successful in adopting a value-driven approach that brings measurable results. Monica has contributed to several marketing industry resources, including Marketing Profs, Chief MarTech, Marketing Insider Group, CXL, Scrum Alliance, and Business to Community. But understanding how agile meeting types designed for software development can be used by your marketing team isn’t easy.

In Kanban, you can choose to do these activities on a regular cadence or whenever you need. During the meeting, you can go through the board from left to right and look for stories that have not moved since the last meeting. Instead of talking about accomplishments, you can just look at the cards on the board. The one question you do need to ask during a meeting is about the roadblockers or challenges to getting an item finished.


Fixed-length iterations, called sprints lasting one to two weeks long, allow the team to ship software on a regular cadence. At the end of each sprint, stakeholders and team members meet to plan next steps. It occurs at the end of a sprint, after the review, and is usually an hour in duration. The retrospective includes the development team, scrum master and product owner. The team invites users, customers, stakeholders, senior managers, and affected departments (e.g., marketing, customer support) to attend and give feedback. Scrum teams are encouraged to invite as many people as the room can hold–diverse feedback is essential for creating excellent products.

Agile Vs Scrum

Appreciation of agile product development is spreading throughout markets. New frameworks are evolving to improve value and efficiency and to make it easier for organizations to transition to agile practices. The outcome of a sprint retrospective should be a clear list of actions for improvement that the team can take into the next sprint. The sprint retrospective is held at the end of a sprint to evaluate what went well and reflect on anything that must be improved upon in the next sprint for more efficient delivery. The goal of the sprint is to produce and deliver value for the end user; it is not a sprint goal to complete all tasks in the sprint.

Sprint planning meetings should involve setting expectations, reviewing the backlog, and covering upcoming tasks for the two-week sprint. During this meeting, teams should How Sprint Planning Helps IT Teams highlight any potential roadblocks that may occur and halt progress. When correctly executed, they enable teams to reach their desired product goals while becoming agile.

Learn How The Five Key Agile Meetings Improve Collaboration And Productivity On Your Team

Anyone in the organization is welcome to sit-in and listen to everything discussed in the daily standup, although only the Scrum team can speak—time is limited. It can be difficult to change everything at once, so you may consider trying some Agile elements and see how they work out. For example, start incorporating daily standups or retrospectives first to test the waters.

The core objective of this meeting is to demonstrate the functionality of the product and what has been achieved during a particular Sprint. Generally, product owner, Scrum Master, and other stakeholders are present to review the product. The idea is that the team works on fewer items, focusing on reducing the time spent on each development stage. This way, there is not a lot of time between when tasks or features start and finish. It is an adaptive, iterative, fast, flexible, and effective methodology designed to deliver significant value quickly and throughout a project. Scrum ensures transparency in communication and creates an environment of collective accountability and continuous progress.

All that matters is that you take the time for your team to show each other what they’ve made. Analyze insights gained from stakeholder feedback so the product owner and dev team can rescope the product backlog for the new sprint. Before the sprint starts, teams get together to create a roadmap of what they intend to accomplish over the next 2 weeks. During this meeting, the team agrees and commits to a work plan. The duration of a sprint is determined by thescrum master, the team’s facilitator and manager of the Scrum framework.

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